Operating guidelines
The Operating Guidelines are designed to provide operational guidance for the safe administration of COVID-19 vaccines and provide general operating guidance for COVID-19 and other Programme vaccines.
Full guidelines
Full guidelines
The content of the Operating Guidelines remains the same, but the content has been reordered to improve flow and logic. The format has changed and the document now meets the Ministry's document control guidelines.
- Vaccine Operating and Planning Guidelines (PDF 3.3MB) [PDF, 3.3 MB]
- Vaccine Operating and Planning Guidelines (DOCX, 4.4MB) [DOCX, 3.4 MB]
(Version 63 – Last updated January 2025)
Individual sections
Individual sections
For easier reference, the sections of the Operating Guidelines are now available as individual downloads.
- Section A: Ready to vaccinate (PDF 1MB) [PDF, 1.1 MB]
- Section A: Ready to vaccinate (DOCX, 2.1MB) [DOCX, 2.1 MB]
(Last updated January 2025)
- Section B: Pathway to COVID-19 vaccination (PDF 600KB) [PDF, 650 KB]
- Section B: Pathway to COVID-19 vaccination (DOCX 725KB) [DOCX, 726 KB]
(Last updated January 2025)
- Section C: Additional programme guidance variations and incidents (PDF 345KB) [PDF, 349 KB]
- Section C: Additional programme guidance variations and incidents (DOCX 181KB) [DOCX, 181 KB]
(Last updated January 2025)
Appendices
Appendices
For easier reference, the appendices of the Operating Guidelines are now available as individual downloads.
- Appendix A: Site checklist (PDF, 136KB) [PDF, 136 KB]
- Appendix A: Site checklist (DOCX, 117KB) [DOCX, 117 KB]
(Last updated June 2024)
- Appendix B: New inventory facility/site setup (PDF, 170KB) [PDF, 170 KB]
- Appendix B: New inventory facility/site setup (DOCX, 135KB) [DOCX, 135 KB]
(Last updated May 2024)
- Appendix C: Facility Site Closure (PDF, 128KB) [PDF, 128 KB]
- Appendix C: Facility Site Closure (DOCX, 116KB) [DOCX, 116 KB]
(Last updated May 2024)
- Appendix D: Logistics and inventory management (PDF 109KB) [PDF, 109 KB]
- Appendix D: Logistics and inventory management (DOCX, 177KB) [DOCX, 200 KB]
(Last updated January 2025)
- Appendix E: Logistics overview cheat sheets (PDF,137KB) [PDF, 137 KB]
- Appendix E: Logistics overview cheat sheets (DOCX 110 KB) [DOCX, 133 KB]
(Last updated May 2024)
- Appendix F: Links to the National Immunisation Booking System (PDF, 38KB) [PDF, 38 KB]
- Appendix F: Links to the National Immunisation Booking System (DOCX, 96KB) [DOCX, 96 KB]
(Last updated May 2024)
- Appendix G: Vaccination site screening questions (PDF, 77KB) [PDF, 77 KB]
- Appendix G: Vaccination site screening questions (DOCX, 107KB) [DOCX, 107 KB]
(Last updated May 2024)
- Appendix H: Supported decision-making process (PDF, 390KB) [PDF, 167 KB]
- Appendix H: Supported decision-making process (DOCX, 327KB) [DOCX, 404 KB]
(Last updated May 2024)
- Appendix I: NIP adverse event process (PDF, 177KB) [PDF, 177 KB]
- Appendix I: NIP adverse event process (DOCX, 152KB) [DOCX, 152 KB]
(Last updated May 2024)
- NIP incident/adverse event notification form (PDF 154KB) [PDF, 154 KB]
- NIP incident/adverse event notification form (DOCX 135KB) [DOCX, 135 KB]
(Last updated January 2025)
- Appendix J: Risk mitigations for vaccination sites (PDF 103KB) [PDF, 103 KB]
- Appendix J: Risk mitigations for vaccination sites (DOCX 123KB) [DOCX, 123 KB]
(Last updated January 2025)