About Aotearoa Immunisation Register (AIR)

Vaccinations recorded in the AIR will not be included when a status query is requested via your Patient Management System (PMS) to NIR. To get a person’s full vaccination records, we encourage you to contact our online helpdesk or your regional AIR Admin (formerly NIR Admin). Once the GP notification system is set up, you will only need to contact the AIR Admin or the helpdesk for casual or non-enrolled consumers.    

Use the link here to access the AIR Service desk portal or call 0800 855 066 (press *4 and then *1).

Yes, a GP can use the AIR vaccinator portal. Please contact AIR.engagement@health.govt.nz  

Please note: 

• You will be able to view vaccination history available in the AIR, CIR and NIR 
• You will only receive notifications to your PMS for your enrolled patients 
• Your current claiming method remains the same, as AIR does not handle claims 

As of 31 May 2023, the vaccinations available to record in the AIR are:  

Current vaccinations available to record in the AIR are:  

• HPV (Gardasil 9) - 13+ years only 

• Influenza - all ages 

• MenB (Bexsero) - 13+ years only 

• MenACWY (Menactra) - 13+ years only 

• MMR (Priorix) - 13+ years only   

• Pneumococcal (PCV13) (Prevenar 13) – 13+ years only 

• Pneumococcal (23PPV) (Pneumovax 23) 

• Shingles (rZV) (Singrix) - 18+ years only 

• Tdap (Boostrix) - 13+ years only  

We will continue to make more vaccines available in the AIR vaccinator portal in the coming months. 

If the vaccine you are offering is currently not available as an option in the AIR vaccinator portal, you are able to use the NIR3 form found here and send a copy to the district immunisation administrators for it to be uploaded into NIR. Your regional NIR admin contact details can be found on the AIR website here. 

Currently the vaccines available can be recorded on the AIR from 13+ years, except for influenza which can be recorded for all ages. At this time the AIR cannot accommodate the recording of childhood vaccines.

Childhood vaccines will be available in the AIR later in 2023, when the AIR is able to record immunisations within the national childhood schedule, set up a planned event, and report on missed events.  

Currently immunisations recorded in the AIR are visible in an individual’s AIR vaccination history straight away. Immunisations entered in the National Immunisation Register (NIR), or COVID-19 Immunisation Register (CIR) appear in the consumer’s vaccination history on AIR approximately 24 hours after they are recorded.  

Once the NIR and CIR data is migrated to the AIR and those systems are retired there will be no delay between when a vaccination is recorded in the AIR and when the event is visible on the consumer’s vaccination history in the AIR.   

In the AIR you can see the vaccination history of events recorded in all three immunisation registers (AIR, CIR and NIR). When using the CIR, you will only see events that have been recorded in the CIR, this is because CIR data will be migrated to the AIR later this year.

You can edit vaccinations recorded on the AIR at any time after the event. Within the vaccinator portal you can edit product type, batch details and expiry dates, vaccination details such as route and dose number and the data and time administered. 

Facility, vaccine type and consent cannot be edited. You cannot make changes to NHI, these are managed through HealthUI, which enables healthcare providers to connect to the National Health Index (NHI) database. 

The AIR does not support payments or claims for vaccinations. Providers should continue to use their current processes which may be:  

• Those under primary care agreements should continue to submit claims through Proclaim using their PMS or an alternative system.  
• Pharmacies should continue to submit claims through dispensary software or alternative system.   
• Additionally, some providers may have a contract in place which requires an invoice submission for a claim. This process also remains unchanged with the introduction of the AIR.

This ability is not yet available in the AIR, it may be added in the future. The AIR team are currently looking at options for how this might be achieved.  

Employers and Te Whatu Ora districts should be aware of the potential sensitivity surrounding the gathering of data and for the possibility of this being perceived as a mandated vaccine or having an impact on the consumer’s employment particularly in workforces who may have lost staff due to COVID-19 mandates.  

Please note this relates to privately funded vaccination data collected by the workplace-based vaccination service only. Data from publicly funded vaccinations cannot be shared unless required under a public health mandate. 

It is therefore encouraged that all communications from employers and occupational health providers are transparent and clearly outline to the employee what information will be shared, where it will be held and for what purposes and the organisation’s privacy policy are updated to include this data collection. For further details please follow the link here. 

Te Whatu Ora – Health New Zealand encourages all occupational health providers and employers review their privacy statements and ensure they accurately describe the collection and handling of personal information. This should include, where applicable, obtaining the individual’s consent to the share their personal information regarding the vaccination with their employer. 

Please see below an example consent statement: 

We may collect personal information from you for to provide you with vaccination services, assist in treatment, for quality and assurance purposes and to meet legislative requirements. 

As part of our arrangement with your employer, we may need to share some of your personal information with your employer to enable them to ensure they meet health and safety and other requirements. 

By completing and signing this consent form prior to receiving this workplace funded vaccination, you confirm that you understand and agree to your personal information being collected and handled in accordance with this statement.  

Disclaimer: This is an example only. It is the responsibility of each occupational health provider to ensure their statements are accurate and individual consent obtained where required.  

For support when using the AIR, please use the link here to access the AIR service desk portal or call the team on 0800 855 066 (press *4 and then *1). These channels are currently monitored:  

• 8am - 5pm, Monday to Friday (from 9.30am on Wednesdays) 
• 9am - 2pm, Saturday and Sunday 

If you have questions and would like coaching, please email help@imms.min.govt.nz and ask the support team to send you a link to the drop-in sessions. These are available between 1pm and 1.45pm each weekday. 

Please note that this service desk is for providers only and should not be used for consumer enquiries. 

Please find the contact details of your local AIR administrator listed below. This team can assist you to get a person’s full vaccination history.