Over the next year we will implement additional functionality and enhancements to the AIR. The changes will be made available through planned releases. All AIR users will receive updates regarding the functionality changes and enhancements before they are implemented.  

AIR Reporting Update

PHOs

Primary Health Organisations (PHOs) with data sharing agreements (DSAs) can access three pre-built interactive NHI-level immunisation reports for their enrolled populations and an immunisation summary dashboard using Power BI.  

 

The three operational reports and their key purposes are: 

 

  • Immunisation Events Given used to show details of vaccines given at a location within a date range.  
  • Childhood Immunisation Planned Events (CHIPE) used to identify the immunsation status of tamariki under the age of 6 years against the National Immunisation Schedule (NIS) 
  • Youth Immunisation Planned Events (YIPE) used to identify the immunisation status of consumers against the NIS, specifically for 11-year-old Tdap and HPV immunisation events. 

 

On 15 February 2024, existing PHO users were granted access to an immunisation summary dashboard in Power BI. This is an interim solution to provide regions and districts with visibility of coverage. The dashboard currently does not include the option to visualise coverage by PHO and general practice. The dashboard will be expanded in April to include these options as well as to show declined immunisation events. Feedback and enhancement requests for this dashboard should be sent to the Te Whatu Ora National Public Health Service (NPHS) Intelligence team nphsintelligence@health.govt.nz.    

 

Access to both the summary dashboard and operational reports or only the immunisation summary dashboard is available. Requests should be sent to the AIR service desk specifying which access is required and include the approval of your manager. 

 

PHOs with DSAs who were receiving immunisation extracts for their enrolled population via SFTP prior to AIR cutover are no longer receiving these as these extracts have been replaced by the immunisation events given report.  

 

If you are a PHO and require an extract of unenrolled individuals for the purpose of promoting enrolment and tracking newborn enrolment, this can be provided once an addendum to your DSA is signed. Data extracts of your unenrolled population are shared on the first Monday of each month via secure file transfer protocol (SFTP) and not via Power BI. To request the addendum, please contact Immunisation@health.govt.nz. 

 

Further development and refinement of reporting functionality and data quality improvements are underway in collaboration with GPNZ members. The key aims are to collate PHO use cases, ensure that these are prioritised and collaborate to improve data quality. A recent refinement is on the 15 February the Immunisation Events Given report was expanded to return the last four years of data. 

 

Regular improvements to the reports are planned over the coming months. On the day of each update, reporting users receive an email outlining the changes. The latest guides for the available reports are attached.  

District Immunisation Teams (including AIR Admin and Immunisation Leads)

Those that work in the immunisation space and require access to NHI-level information to perform their role can access three pre-built interactive NHI-level reports, along with an immunisation summary dashboard via Power BI.  

 

The three operational reports, including national data that can be filtered by region and/or district, and their key purposes are: 

 

  • Immunisation Events Given used to show details of vaccines given at a location within a date range for the past five years.  
  • Childhood Immunisation Planned Events (CHIPE) used to identify the immunsation status of tamariki under the age of 6 years against the National Immunisation Schedule (NIS) 
  • Youth Immunisation Planned Events (YIPE) used to identify the immunisation status of consumers against the NIS, specifically for 11-year-old Tdap and HPV immunisation events. 

 

On 15 February 2024, existing operational reporting users were granted access to an immunisation summary dashboard in Power BI. This is an interim solution to provide regions and districts with visibility of coverage. The dashboard currently does not include the option to visualise coverage by PHO and general practice. The dashboard will be expanded in April to include these options as well as to show declined immunisation events. Feedback and enhancement requests for this dashboard should be sent to the Te Whatu Ora National Public Health Service (NPHS) Intelligence team nphsintelligence@health.govt.nz.    

 

Access to both the summary dashboard and operational reports or only the immunisation summary dashboard is available. Requests should be sent to the AIR service desk specifying which access is required and include the approval of your district immunisation lead.  

 

AIR administrators currently have access to two additional NHI-level reports to support their roles. The duplicate dose report will be available shortly. These operational reports and their key purposes are: 
 

  • Population Identification used to monitor your complete population, including those who are under six years of age and the consumers flows in and out of your district. 
  • HepB serology used to identify children who have received a dose of HepB and/or HBIG within seven days of birth. Used to follow up with general practice to ensure that the 9-month serology results sent to the AIR.  
  • Duplicate dose used to show those who have had more than one dose of a vaccine on the NIS. This will be extended to include other match quality items. 

 

Further development and refinement of the reporting functionality and data quality improvements are underway in collaboration with immunisation stakeholders. Improvements in the CHIPE report are the highest priority. We will continue to engage and communicate known issues, the plans to resolve these along with relevant timeframes. Please log issues, including examples, with the AIR service desk.  

 

AIR reporting users receive an email outlining the updates on the day of each release. The latest guides for four reports are attached. AIR admins can access these guides on the AIR Admin Resources Power BI pages on Confluence. 

Intelligence Teams (Includes Te Whatu Ora, Te Aka Whai Ora, Ministry of Health analysts)

From 15 February 2024, an immunisation summary dashboard was made available in Power BI. This is an interim solution to provide regions and districts with visibility of coverage. The dashboard currently does not include the option to visualise coverage by PHO and general practice. The dashboard will be expanded in April to include these options as well as to show declined immunisation events. Feedback and enhancement requests for this dashboard should be sent to the Te Whatu Ora National Public Health Service (NPHS) Intelligence team nphsintelligence@health.govt.nz.    

 

Those who also require NHI-level immunisation event information to perform their role can also request access to three pre-built interactive NHI-level reports available in Power BI. The three operational reports include national data and can be filtered by region and/or district. The reports and their purpose are: 

 

  • Immunisation Events Given used to show details of vaccines given at a location within a date range for the past five years.  
  • Childhood Immunisation Planned Events (CHIPE) used to identify the immunsation status of tamariki under the age of 6 years against the National Immunisation Schedule (NIS) 
  • Youth Immunisation Planned Events (YIPE) used to identify the immunisation status of consumers against the NIS, specifically for 11-year-old Tdap and HPV immunisation events. 

 

Access to only the immunisation summary dashboard or both operational reports and the summary dashboard is available. Requests should be sent to the AIR service desk specifying which access is required and include the approval of your manager.  

Immunisation Providers (Pharmacy, Occupational Health and other frontline services not including general practice)

Providers who use the AIR vaccinator portal have access to a vaccinations [MEDICAL-IN-CONFIDENCE] report which includes a list of the vaccinations that have been delivered at the facilities that you have access to. For privacy reasons, the report can only be used to support reconciling vaccinations given to pharmacy dispensary records, preparing payment claims or providing a list of employees or contractors who have taken up the offer of privately funded vaccinations.  

 

A guide on how to use this report is available in the AIR vaccinator portal help centre. If you require permission to export the report, you should lodge a request with the AIR service desk. 

Primary Care

For those who use an integrated PMS, reporting should be available from the data provided to your primary health organization (PHO).  

 

Providers who use the AIR vaccinator portal have access to a vaccinations [MEDICAL-IN-CONFIDENCE] report which includes a list of the vaccinations that have been delivered at the facilities that you have access to. For privacy reasons, the report can only be support reconciling vaccinations given to pharmacy dispensary records, preparing payment claims or providing a list of employees or contractors who have taken up the offer of privately funded vaccinations.  

 

A guide on how to use this report is available in the AIR vaccinator portal help centre. If you require permission to export the report, you should lodge a request with the AIR service desk. 

Data Sharing Partners

For all other health care providers who have a data sharing agreement in place, weekly data extracts continue to be provided via secure file transfer protocol (SFTP).  

 

If you would like to find out more about a data sharing agreement, please lease contact Immunisation@health.govt.nz. 

For further support

For any questions or technical support your support request on the Help using the Aotearoa Immunisation Register page or by email to help@imms.min.health.nz.