Onboarding

There are multiple applications which make up the Aotearoa Immunisation Register (AIR) ecosystem. Below you will find the key onboarding messages for each of these applications along with use case and brief onboarding guides. 

 

AIR Onboarding Guides (PDF, 598KB)

The AIR Vaccinator Portal

The AIR vaccinator portal is used to record all vaccination types and view immunisation history.  The AIR vaccinator portal is used for providers that do not have an integrated patient management system. If you are using a system that is integrated with the AIR then you do not need to use the vaccinator portal.  

To use the AIR vaccinator portal, each health facility needs to appoint a facility manager who will complete their sign-up first. The facility manager role enables you as health providers to have control of who can use the AIR to record vaccinations at your site(s). A facility is a single site where vaccinations are provided.  A facility manager must be in place before the vaccinating workforce can be onboarded to a facility. 

Step by step instructions to onboard including sign up links are provided in the Vaccine Systems Toolkit.  

To learn more about the role of a facility manager view the video below.

The AIR Administration System

The AIR admin system is used by the AIR administrator workforce to manage the AIR. Functionality includes onboarding users, correcting user records and managing data errors.  

If you are a new AIR administrator who needs to sign up to use the AIR admin system, please lodge a request with our service desk. 

Whaihua for Newborn Enrolment

Whaihua for Newborn Enrolment is used by AIR administrators and Newborn Enrolment Coordinators to support the nomination of a newborn to a general practice to improve timely access to immunisation services.  

If you are a new AIR administrator or Newborn Enrolment Coordinator who needs to sign up to use Whaihua for Newborn Enrolment, please arrange for your District Lead to submit a request on your behalf with our service desk. 

Whaihua for Outreach 

Whaihua for Outreach Immunsation Services (OIS) is a new digital tool to support the co-ordination of Tier 2 Outreach Services. Whaihua OIS manages engagement with outreach referrals and allows users to initiate outreach services for a consumer, assign a provider to these services, connect with consumers and record outcomes of these cases. 

If you are an OIS Coordinator or a Tier 2 OIS contracted provider and you would like to sign up to use Whaihua for OIS, please lodge a request with our service desk. 

Whaihua for Outreach

Whaihua for Outreach Immunsation Services (OIS) is a new digital tool to support the co-ordination of Tier 2 Outreach Services. Whaihua OIS manages engagement with outreach referrals and allows users to initiate outreach services for a consumer, assign a provider to these services, connect with consumers and record outcomes of these cases. 

If you are an OIS Coordinator or a Tier 2 OIS contracted provider and you would like to sign up to use Whaihua for OIS, please lodge a request with our service desk. 

AIR Operational Reports via Power BI

Power BI is a reporting platform used to create and enable access to a set of pre-built interactive operational reports that include identifiable data. Access is limited to defined organisations and roles and users must meet specific access requirements. All users are required to read the AIR Privacy Statement and agree to the privacy declaration before accessing the AIR operational reports in Power BI.  

 Power BI access for specified AIR operational reports is available to: 

  • Te Whatu Ora AIR administrators via the AIR admin portal​  
  • Immunisation leads, immunisation coordinators and analysts employed by Te Whatu Ora, Te Aka Whai Ora or the Ministry of Health whose role justifies access to identifiable data  
  • Data teams from Primary Health Organisations (PHOs) with a Data Sharing Agreement (DSA). 
     

If you would like to request access to AIR operational (identifiable data) reports, you must lodge a request with our service desk. Each access request will be managed carefully due to the nature of the reporting. 

Please note: some application processing times can take up to 10 working days. Once your application is processed, you will receive a confirmation email including the link to access Power BI and the relevant AIR reports. 

Counts of Immunisation Events and Immunisation Coverage Dashboards

Qlik is no longer used for operational/NHI-level or immunisation coverage reporting. The previous Qlik immunisation applications were decommissioned on 31 December 2023.  

A new Qlik immunisation app is available and provides simple counts of all immunisation events in New Zealand. This includes details of vaccinations sourced from the AIR database. If you would like to request access to this Qlik Immunisation app, please email BusinessIntelligence@health.govt.nz 

The original thinking was that coverage reporting would be re-built in Qlik. This thinking has evolved and coverage reporting for childhood immunisations, COVID-19 and influenza will be available in Power BI.  

An interim childhood immunisation coverage dashboard will be released in February 2024. The dashboard includes coverage by milestone, region, district and ethnicity. This will be made available in Power BI to those with existing access to AIR operational reports.  

From April 2024, further refinements will be released including childhood immunisation coverage by primary health organisation (PHO) and practice. Data for those who have declined will also be included. In addition, the dashboard will include influenza and COVID-19 coverage. 

New users must lodge a request with our service desk to request access to coverage reports.