How to amend a Death Documents certificate
If you completed the original Medical Certificate of Cause of Death certificate via Death Documents, simply make your updates by logging into the Death Documents website.
Your submitted certificates are listed under the heading 'Recently completed documents'.
- Select the Amend button. It opens to a page called 'Amending a previously completed document'.
- Make your updates and save, then go to the Declarations page to review the changed document.
- To submit your amended form, select Confirm and print.
To view an example of how to make an amendment on the Death Documents website, watch the video at 8 minutes from the start.
Amend an HP4720 paper certificate
If you completed a paper version of the Medical Certificate of Cause of Death (HP4720), you will need to:
- complete a new certificate in full
- sign and date it with the current date
- write ‘Amended Certificate’ at the top of the certificate
- return the certificate to the correct government agencies.
Return an HP4720 paper certificate
You must either email or post in your amended HP4720 certificate.
Attach the document in an email and send to both:
- Te Whatu Ora: email Mortality_Administration@health.govt.nz
- Department of Internal Affairs: email ISBDM.RegistrationsTeam@dia.govt.nz
- Mortality Administration
Te Whatu Ora PO Box 5013 Wellington 6145
What happens next:
- The Ministry of Health and the Births, Deaths and Marriages (BDM) Registry teams will update their records with the changes.
- The cause of death coding will be reviewed and updated if required.
- Official BDM Death certificates are issued with the correct information.
Sometimes a completed certificate is unsatisfactory due to missing or non-specific information.
It is an important responsibility of the Ministry of Health to seek clarification and/or additional information from the certifying health practitioner to allow more precise statistical classification. Inquiries are kept to a minimum.
The cooperation of doctors and nurse practitioners in responding promptly to these inquiries is appreciated.